The Why & What of Changes in Monitoring Tools by the NJ DDD

Are you looking for information about the new changes in the Support Coordinator Monitoring Tool for individuals with developmental disabilities? Look no further! We’re here to provide you with all the details.

Firstly, the new Monitoring Tool (MT) was released on November 14th, 2022, and officially started being used by the New Jersey Department of Human Services Division of Developmental Disabilities in January 2023. The changes made were to make the MT stronger, easier, and more accurate

One of the changes made is that monitoring requirements have become a little less stringent, with monthly and quarterly usage of the MT simplifying the process. The Monthly Monitoring Tool can now be used for two consecutive months, while completion of the Quarterly Monitoring Tool is important every third month, which may include a face-to-face visit.

The use of iRecord has also been updated, allowing for the automatic upload of information depending on the selection of the contact type icon, which offers faster and easier selection of quarterly or monthly monitoring tools. However, the DDD still emphasizes face-to-face visits every three months to ensure proper utilization of funds for the benefit of individuals with developmental disabilities.

Asterisks are now marked on question 10C related to Medicaid status, ensuring Support Coordinators pay extra attention to this answer. This allows for additional information to be sought for any individual who answers “No” to the question

To ensure a smoother experience and an evolved MT, multiple changes have been suggested, including modifications to the Health and Safety section, clarifications for quarterly monitoring in DDD-funded and other funded settings, and minor grammatical changes in the Monthly Support Coordinator Monitoring Tool.

FieldWorker understands how important and time-consuming it can be to maintain your monthly and quarterly monitoring tools with correct data and fewer errors. With the recent changes by the DDD for 2023, the average time taken to complete an MT with follow-up items can take about 30-40 mins per case. It’s essential to ensure that the quality of submissions does not get compromised and happens on time.

This is where our automated pre-filled data solution comes in. With it, you can save about 10-15 hours per month on completing your Monitoring Tools. It tracks and validates follow-ups and flags any past visit follow-ups that require details on asterisk-marked answers. We ensure that all the latest developments highlighted by the DDD are implemented, so your MTs get completed and approved on time- thus making your life stress-free from the worries of any claim being rejected.

With the additional time gained through our simple, automated, and error-free solution, healthcare professionals can dedicate more time to focusing on their clients and ensuring better healthcare. It’s a win-win for everyone, reducing the likelihood of any claims being rejected.

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